Version 1.0 — effective 07 Aug 2026
IVAN Research Institute ("IVAN," "we," "us," or "our") is committed to protecting the privacy of visitors to postgrad.ivaninstitute.org, our applicants, students, faculty, and staff. This Privacy Policy explains what personal information we collect, how we use and protect it, and the choices available to you — including how we use cookies.
By using this website, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the site.
We collect information you provide directly to us, such as when you submit a PhD application, register for an account, contact our admissions office, register for an event, or subscribe to updates. This may include your name, email address, phone number, academic records, employment history, referee details, and payment information. We also automatically collect certain technical information when you visit the site, including your IP address (masked for privacy — see "Cookies" below), browser type, device information, pages visited, and referring URLs.
We use cookies and similar technologies to operate the site and, with your consent, to understand how it is used. Cookies fall into three categories. Necessary cookies are required for core site functionality — such as maintaining your session and remembering your cookie preferences — and cannot be switched off. Analytics cookies help us understand how visitors interact with the site so we can improve it; these are only set once you consent. Marketing cookies help us measure the effectiveness of our outreach and recruitment campaigns; these are also only set once you consent.
When you first visit the site, you will be shown a cookie consent banner where you can Accept All, Reject Non-Essential cookies, or Manage Preferences to choose which categories apply to you. Your choice is recorded and can be changed at any time. If we publish an updated version of this Privacy Policy that materially changes our use of cookies, you will be re-prompted for consent on your next visit.
We use the information we collect to process and evaluate PhD applications, communicate with applicants and students about admissions decisions and programme milestones, process application and tuition payments through our payment partners, operate and improve the digital classroom and student portal, send administrative and programme-related communications, and, where you have consented, to analyse site usage and measure the effectiveness of our recruitment outreach.
We do not sell your personal information. We may share information with service providers who perform functions on our behalf, including payment processing (Paystack, Flutterwave), email delivery (Mailgun), and secure file storage (Wasabi). We may also share information with our affiliated academic partners, including the University of Nigeria, Nsukka, where necessary to process your application or confer your degree. We may disclose information where required by law or to protect the rights, property, or safety of IVAN Research Institute, our students, or the public.
We retain application and student records for as long as necessary to fulfil the purposes described in this policy and to comply with our legal and academic record-keeping obligations. Cookie consent records are retained to demonstrate compliance with applicable data protection requirements and are periodically reviewed.
You may request access to, correction of, or deletion of your personal information, subject to our legal and academic record-keeping obligations, by contacting us using the details below. You may also withdraw or change your cookie consent at any time via the "Manage Preferences" option in the cookie banner or by clearing your browser cookies for this site.
This site is intended for prospective and current postgraduate students, faculty, and staff, and is not directed at children under the age of 16. We do not knowingly collect personal information from children.
We may update this Privacy Policy from time to time. When we publish a new version, the "effective" date at the top of this page will be updated, and — where the change is material to our use of cookies — returning visitors will be re-prompted for consent.
If you have questions about this Privacy Policy or how we handle your personal information, please contact us at info@ivaninstitute.com or write to us at IVAN Research Institute, Enugu, Nigeria.